Planning a large international event can be daunting, even for the most experienced event stakeholders. Language barriers, lack of proper equipment, and cultural differences are just a few of the many challenges stakeholders face overseas.

Nonetheless, innoVia Productions organizes and executes hundreds of successful, high-volume events around the world every year.

So, how do we do it?

What Sets innoVia Apart

Our company isn’t necessarily unique in what we do — executing international events with ease — but we are unique in how we do it.

We provide the same high-quality service to every client, no matter where the event takes place, and we charge our clients the same flat-rate price, whether their event is in Dallas or Dubai. Consistent pricing helps us provide quotes quickly and painlessly.

Additionally, we host the same types of events internationally as we do domestically:

  • For pharmaceutical companies, these include investigator meetings, clinical research meetings, ad boards, and continual medical education.
  • For our clients in finance, these include sales meetings, corporate meetings, leadership meetings, and educational meetings.

Both types of clients can achieve their event goals no matter where in the world they are.

In-house and external providers are available to event planners everywhere around the globe, just as they are in the United States. However, each of these options involves lengthy and exhausting communication and investigative processes. Our one-price, high-standard solution is much less time-consuming and more cost-effective, with satisfaction guaranteed.

Quote Card: How innoVia Makes Seamless International Events a Reality

What’s in Our Secret Sauce?

So, how does innoVia plan and execute outstanding international events without hiccups?

The secret is that our planning and execution strategies — our “secret sauce,” if you will — address all the common obstacles to a global event’s success.

Common Issues When Planning Abroad

Language Barriers

Effective communication is crucial to any event’s success, whether it’s in Dallas or Hong Kong. Event producers, technical crews, venue teams, and event presenters all need to understand what the others are doing at any point in time. Otherwise, the event can fall apart fast.

To ensure effective communication among all teams, we have client-focused technical directors around the world who know each region’s market and native language.

We also fill our lead technical positions with multilingual team members. Multilingual partners and crews eliminate language barriers.

Cultural Differences

When it comes to cultural sensitivities, our mantra is to over-communicate.

The pre-planning process at innoVia involves thorough cultural research. Every member of our crew is made knowledgeable about the region’s cultural sensitivities and how to work around them effectively. This way, our clients enjoy a personalized, positive experience.

Transportation Costs

Having local partners and crew members not only breaks down language barriers but also spares our clients the stress of high transportation costs.

Because we have local staff everywhere, our clients can cut the budget typically dedicated to flying, housing, and trucking crew members and equipment and put that money toward other aspects of their event.

(When our technical directors do have to travel for events, we guarantee their undivided attention; they’re sent to work on one event and one event only.)

Low Service Standards

Service offerings vary around the world. That’s why innoVia holds its partners and crews to the highest standards.

No matter where an event is held, our clients receive outstanding service. We set standards for everything from dress codes to room sets to equipment technology requirements, ensuring a consistently exceptional experience.

Lack of Adequate Equipment

In some countries, access to equipment is much more limited than in the United States. Not only that, but the style of certain kinds of equipment can also differ from what we’re accustomed to.

To address this, innoVia incorporates event series into its programming. By running events as a series across multiple locations, our team can design each event based on what equipment is available in each market. This makes it easier for us to achieve a client’s goals across all locations.

Infographic: How innoVia Makes Seamless International Events a Reality

Final Thoughts

At innoVia, we’re proud to provide the same flawless experience for all our clients, regardless of each event’s location. An event held in Los Angeles will be executed with the same precision and held to the same standard of excellence as one held in Taiwan.

Our tried and true “secret sauce” guarantees consistent pricing and consistent satisfaction. Your attendees will enjoy the perfect event experience no matter where they are.

Our clients think our international consistency is a big deal. To us, it’s a normal part of our process.